Privacy and Confidentiality
At Holmes Noble we are committed to protecting and respecting the privacy and confidentiality of all those who visit this website. This page explains how Holmes Noble may collect personal information and how we may use and protect that information.
To enable us to improve the service we offer we may ask you to provide us with personal details such as your name, address, age, gender, income, marital status, financial situation, health, current employment and compensation package, and previous employment history and compensation package, together with your personal references and identification numbers (such as a National Insurance number).
Principles of Protection
- When we collect personal information about you, we will explain to you how we intend to use it and we will only use it for those purposes. We will then obtain your consent if we wish to use your personal information for any other purpose.
- We may provide your personal information to our clients (or to others where we are required to do so by law) when this is required.
- We will protect the personal information we obtain about you with suitable safeguards and security measures. We will retain your personal information only for the time it is required for the purposes we explain to you or as otherwise required by law.
- We will give you access to the personal information we retain about you and will provide you with the opportunity to update or correct this information.
- We will explain your options of refusing or withdrawing consent to the collection, use and release of your personal information. We will investigate and respond to your concerns about any aspect of our handling of your personal information.
Why we require your Personal Information
If you are a candidate, we may ask you for information so that we are able to consider your qualifications and interests and whether to refer this information to either a specific client, for a specific position, or to other clients who may retain us to recruit an individual with interests and qualifications comparable to yours. When you provide this information you will be asked to acknowledge your consent for us to provide it to those clients. This consent is optional and you can decide to withdraw it at any time if you wish.
If you are a client who has retained Holmes Noble to recruit candidates for your organisation, we may ask you for information so that we can complete an appropriate search and discuss your requirements, expectations, organisational culture and other relevant issues with potential candidates.
If you are a referee for one of our candidates, we may ask you to answer specific questions to confirm the information we have about our candidate is correct and to explore his or her skills and experience in relation to the position in question.
Collecting Personal Information
If you are a candidate, most of the personal information we collect comes directly from you. We may also acquire information about you from third parties which will help us to assess your eligibility as a candidate for positions for which we are recruiting on behalf of our clients.
Although we always try to look after the privacy of our candidates and clients, we do understand that you may choose to refuse or withdraw consent to the collection, use and release of your personal information. However, please be aware that this may result in our inability to present you to our client as a candidate for the position in question.
Releasing Your Personal Information
We will release your personal information to parties outside Holmes Noble only under the following circumstances:
- To our clients who retain us to recruit an individual or retain us to identify individuals with interests and qualifications comparable to yours.
- When we are required or permitted by law. The law may require or permit Holmes Noble to disclose your personal information without your knowledge or specific consent. For example, if such disclosure is required to comply with a subpoena, warrant, or court order, or if it is requested by a government institution that has the lawful authority to obtain such information.
- In exceptional circumstances it may be necessary to disclose your personal information if we believe, in good faith, that disclosure is otherwise necessary or advisable to protect the interests of Holmes Noble.
- We will seek to ensure that any proposed disclosure is necessary under the circumstances and then ensure that we disclose only the information that is required.
Under no circumstances do we sell personal information to other organisations.
We will explain to you your options of refusing or withdrawing consent to the collection, use or release of your personal information, and we will record and respect your choices. With few exceptions, you are free to refuse or withdraw your consent at any time. You may do so in writing by contacting our Data Manager at Holmes Noble
Protecting your Information
Holmes Noble stores and processes your personal information in Holmes Noble UK server, located in London using technological safeguards like security software and firewalls to prevent hacking or unauthorised computer access as well as internal passwords and security policies.
We use our best efforts to ensure that other Holmes Noble offices and our clients, as part of their agreements with Holmes Noble, are bound to preserve your confidentiality and may not use the information they acquire for any unauthorised purpose. When we release information in response to a legal inquiry or order, we will first make certain that the order is valid and will disclose only the information that is legally required.
We will audit our procedures and security measures on a regular basis to ensure that they are being properly managed and that they remain effective and appropriate.
We will retain your personal information only for as long as necessary for the purposes it was acquired or as required by law. This period may extend beyond the end of your relationship with us but only for so long as it is legally necessary for us to have sufficient information to respond to any concern that may arise at a later date. When your personal information is no longer required, we have procedures in place to destroy, delete, erase or convert it to an anonymous form.
Your Right to Access Your Information
You may arrange access to the information we have about you by contacting the Holmes Noble Data Manager. We will advise you beforehand if a charge will be required for carrying out the search, and we will respond to your request promptly, but in any case within 30 days, unless we advise you otherwise.
Please note that we may not be able to provide information about you from our records if it contains references to other persons, is subject to legal privilege, contains information proprietary to Holmes Noble or cannot be disclosed for other legal reasons.
Keeping Your Information Accurate
We will give you the opportunity to keep your personal information accurate and up-to-date. Having accurate information about you allows us to give the best possible service. You can help by keeping us informed of any changes or alerting us to any errors you find in our information about you.
When viewing this website, some information may be stored on your computer in the form of a ‘cookie’ or similar file. It is very useful as it means that sites can run more effectively for you, allowing you to surf from page to page without having to re-enter information or preferences.
There are three cookies used throughout our web pages. Some cookies are deleted every time you close your browser, whereas others are stored until deleted or after a set period to save your preferences etc. There are also cookies set by external companies that have been pre-approved by us to help your experience.
We cannot access personal information or gain access to your computer using cookies. They simply share with us information of your choosing via inputs or forms on our site. Your are advised to refer to your browser instructions or help screen to learn more about these functions.
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